July, 2002 BOD Meeting Minutes

This meeting was held electronically on July 10th, 2002 at 9PM ET  

BOD Present:

Nancy Swart (President/Webmaster)
Tom Walsh (Vice-President)
Jennifer Myerscough (Secretary)
Cathy Garey (Public Relations/Membership)
Carl Huntley (Treasurer)
John Brandt (MAC/USCRTF Representative)

Absent:

Mary Middlebrook (Editor/Speaker Liaison/Industry Liaison)
David Adkins (BOD at Large)
Eric West (BOD at Large)
Chuck Scannell (Chairman of Internet Promotion Committee) 

Call to order 9:15 PM EDT

 1) Approval of June Minutes

Motion by Jenn, seconded by to accept June minutes as published.

 2) Officers' Reports

President/Web (Nancy Swart)

 President/Web Report

The Annual Award winner has been determined. This is kept confidential until the Award is presented at the Saturday night banquet at MACNA. I'll go ahead and order the trophy, which usually runs around $300 if all agree. Will have it shipped directly to Brad Ward so it's sure to be there. Nancy to order Trophy.

 No bids were received for MACNA XV. Hopefully somebody will come forward in Texas at our Annual Meeting.

 Routine updates on the website. Nothing else of significance to report this month.

 Vice Pres./Scholarship & Fundraising (Tom Walsh)

Tom did follow up with the IMAX production offering our support but haven't heard anything back as of yet.

 Secretary (Jenn Myerscough)

Minutes are up to date.

 Treasurer (Carl Huntley)

Current balance was reported. Recent deductions include the web hosting.

 USCRTF/MAC Rep (John Brandt)

There is a new 2nd quarter MAC newsletter. We had our annual BOD meeting last week. We voted on term limits for BOD members. There is still widespread skepticism within the industry with respect to MAC's 1% mortality limit. I've been giving Nancy a good number of news links for the “In The News” page.

The US Coral Reef Task Force will be having a meeting in October 2002, I'll try to make myself available to go.

 Public Relations/Membership (Cathy Garey)

Only one new membership received 6/28, but according to Carl he hasn't received anything from Carol Wilcox from Texas - no club affiliation mentioned.

Editor/Speaker Liaison/Industry Liaison (Mary Middlebrook)

            Mary is absent. No report available.

Chuck Scannell (Chairman of Internet Promotion Committee)

            Chuck has been working hard with DFWMAS on mass emails to promo MACNA XIV.

3) New Business

Motion by Nancy, seconded by Jenn to consider Chuck Director of Internet Promotion so that he can have a full BOD position with vote.  Motion carried.

4) Old Business

            Marriott Hotel Bill Marriott Bill

Still waiting for Release from Marriott indicating acceptance of our settlement offer.

FAMA Ad (Cathy)

Cathy has been given a contact name for FAMA.  After some discussion it was decided that Cathy will proceed with procurement of an ad, keeping in mind that FAMA requires 3 months’ lead time.

New Logo Contest    

                        In the absence of a quorum, the proposed Logo Contest has been tabled.

 Raffles

Dave was unable to get any items donated for raffles at the trade show he attended last month.

 5) Open Discussion

 6) Adjournment

 Motion to adjourn 10:16 EDT by Nancy second by Jenn.